Document Scanning Services in Pittsburgh, PA
Smooth Solutions provides document scanning services for businesses, law firms, healthcare providers and government agencies across Pittsburgh and Western Pennsylvania, including Allegheny, Westmoreland, Butler, Beaver and Washington counties. We convert paper files, microfilm, microfiche and large-format drawings into searchable, indexed digital records that your team can find in seconds.
On-site or off-site scanning for Pittsburgh offices
Some records cannot leave the building. For those projects our crew comes to you: we scan on-site anywhere in the country, and Pittsburgh offices, from downtown to the North Hills and South Hills, are well within reach. For everything else, we securely collect, scan and return or destroy your files, whichever you choose. Either way, Smooth Solutions is SOC 2 compliant and HIPAA-compliant, with chain-of-custody tracking from the first box to the final file.
What we scan
- Business and HR records: employee files, contracts, accounts payable and invoices.
- Legal files: case files, closed matters and records for law firm document management.
- Medical records: patient charts and records for practices and clinics.
- Government records: permits, deeds, minutes and municipal archives.
- Microfilm and microfiche: roll film, fiche and aperture cards.
- Large-format documents: engineering drawings, blueprints and maps.
Searchable, organized and ready to use
Every project includes OCR and indexing to your specifications, so files arrive as searchable PDFs or TIFFs named and organized the way your staff already works. We can deliver to your network, your document management system or secure cloud hosting.
Get started
Call 1-800-DMI-4210 or contact us for a free consultation and a free sample scan of your own documents.
Frequently asked questions
Do you offer on-site scanning at Pittsburgh offices?
Yes. Our team scans on-site anywhere in the country, including Pittsburgh. For records that must stay on your premises, we set up scanning equipment at your location and work there for the length of the project.
How do you protect sensitive HR, legal and medical files?
Smooth Solutions is SOC 2 compliant and HIPAA-compliant. Files are tracked through every step, staff are trained in confidential records handling, and originals are returned or securely destroyed at your direction.
Can one project cover paper, microfilm and large-format drawings?
Yes. We handle mixed collections in a single project, so paper files, microfilm, microfiche and oversized drawings can all be converted and delivered in one consistent, searchable format.
