Human Resource Management System

Increase HR Management Efficiency from Recruitment through Separation

Human Resource Management Software helps busy HR professionals navigate the complexities of employee lifecycle management from the very first interaction through separation. Our HRM Software System, FileBound, balances the need to secure and protect sensitive employee data with the need for managers, HR employees, auditors and employees themselves to have access to specific kinds of documents.

Electronic employee records allow you to consolidate documents from any source (e-mail, scanned documents, electronic forms, files from desktop applications, etc.) and organize them in a way that meets your needs. Instead of managing files and routing documents physically, HR employees have more time to focus on work that is meaningful to the business and HR management has better insight into process efficiency and productivity.

Over the course of an employee’s career, FileBound manages and monitors the complete lifecycle of each employee record. The system notifies the employee and/or HR staff when it is time to arrange a performance review, when forms need to be updated, or when training or certification is about to expire. Upon separation, FileBound ensures the employee record is stored in compliance with legal and corporate policies.

FileBound Simplifies Each Phase of the Employee Lifecycle

APPLICATIONS & NEW HIRES. FileBound’s portal and task assignment capabilities make both applying for a position and processing the application an easy, seamless process. Potential new hires can access, download, modify and submit their job applications using the Forms Portal, while hiring managers can route, interview and approve new hires all right from within the system.

EMPLOYEE ONBOARDING & MANAGEMENT. FileBound can automatically create a set of onboarding documents and tasks required for each new employee and route them to the appropriate departments in preparation for the new hire’s first day. A checklist is created and monitored to ensure all documents and tasks are completed within the required timeframe.

EMPLOYEE TERMINATIONS. When an employee is terminated FileBound can create the necessary documents and checklists to ensure that the employee’s files are handled properly. All tasks are assigned and tracked within the system while a master checklist monitors and displays all completed and outstanding assignments in the workflow management system. The system also automatically disconnects the former employee’s security and system rights.

CUSTOMIZED WORKFLOWS. Any process involving documents or forms can be streamlined in FileBound’s HR Management Software for added efficiency, security, and convenience. Performance reviews, vacation requests, change in benefits, and employee satisfaction surveys are just a few of the processes that can be stored, automated, tracked and reported on from FileBound HR Management.

FileBound’s HR Management Software Offers Valuable Benefits:

• Ensures that employee records are complete, secure and disaster-proof
• Improves response times to recruit first-choice candidates and retain existing employees
• Increases HR productivity by decreasing time spent on low-value tasks like record requests and document routing
• Respond quickly and thoroughly to external audits of both records and processes with minimal impact on HR staff
• Integrate electronic employee records with existing HR software for a single view of all employee information
• Automate retention of documents and records according to internal policies and compliance requirements
• Allows you to focus more energy on people, instead of paper and processes