Education Records Scanning

Educational Records Scanning

Public schools, universities & private institutions have a growing need to effectively manage all of the paperwork for their students and faculty – past and present. Smooth Solutions offers a variety of document scanning solutions to ensure your school has easy access to all of its important records.

Digitizing Education Records

In many cases, educational institutions are legally required to store records for a certain number of year or even permanently. In the past this meant your facility needs the ability to house and access millions of pages of paper documents. But now you can utilize our specialized service to accurately scan and index your documents, enabling you to fit all the necessary archives electronically. 

Digital documents save you time and space. This is something that can help any educational institution. You can even share necessary records with students, teachers, and/or other institutions quickly and easily.

Searching My Digital Documents

After scanning, we can convert your documents to PDF files utilizing Optical Character Recognition (OCR) which makes them searchable PDFs. We can also bookmark or index your documents based on any criteria you choose such as student name, date of birth, date, record type, etc.  Properly scanned and indexed documents can be searched for and accessed in a matter of seconds. We can also format your electronic documents appropriately for integration with your Electronic Document Management System.

What Types of Education Records Do We Scan?

• Student Records
• Transcripts and Grade Reports
• Registrar and Admission Files
• Historical Books and Newspapers

• Human Resources Files
• Payroll Files
• Financial Aid Applications
• Microfilm and Microfiche

• Film Slides & Negatives
• Videotapes & Audio Cassettes
• 8mm, Super8 & 16mm Film
• All other types of analog media

Who Have We Worked With?

Smooth Solutions has scanned millions of pages of documents for educational institutions. Some of our clients include:

• New York University (NYU)
• Harvard Medical School
• Rowan University

• Farleigh Dickenson
• Pace University
• Yeshiva University

• Kings College
• Princeton University
• John Jay College