New Jersey Document Scanning
With over 25 years of experience in the document imaging industry, we have helped thousands of organizations transform the way they manage information. By converting hard copy documents to digital format, your organization will reap countless benefits, all while saving time and money.
At our New Jersey document scanning facility, located just north of the Teterboro Airport, we have the necessary equipment and expertise to digitize documents of any format. We specialize in scanning paper files, large format drawings, microfilm, microfiche, books, magazines, photographs and more.
What Can You Expect When Working With Us
- A dedicated team of experts that will guide you through the entire process and explain your options to help you make an informed decision.
- Top-grade equipment and proprietary software designed to capture the highest quality digital files and accurate index data.
- Secure and Compliant facility with SOC 2 Certification to ensure that your vital data is safe and protected.
- Decades of experience managing document scanning projects of all types, across a multitude of industries.
Your Satisfaction Is Our Top Priority
We understand the importance of your physical documents and always handle them with extreme care. Since every organization operates and manages data differently, there is no one size fits all approach when it comes to document conversion. Every one of our projects is custom tailored to meet the individual requirements of our clients.
Our full service document management solutions handle all of your needs from packing up your documents to shredding them after scanning. We also offer a cloud-based electronic document management system (EDMS) that can streamline your business processes and automate paper-intensive applications. Our EDMS solution offers easy-to-use document storage, retrieval, mark-up, distribution, workflow and more.
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Document Scanning Solutions in New Jersey
Our bulk scanning services ensures your company’s vital information is backed up and immediately available to employees who need it. From increased efficiency and productivity to reduced overhead and greater peace of mind, our scanning services will garner a rapid return on your investment.
No matter the size or scope of your digitization project, we have the experience and track record to get the job done right and on time, delivering results that will greatly benefit your organization in the short and long term.
Below are some document digitization services that we offer:
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Paper Document Scanning
We aim to deliver the best possible image quality for every page we scan as well as accurate index data for every field. Our high-speed scanners utilize Dual-Stream document imaging, which enables the capture of full color images as well as grayscale or black & white simultaneously. Our quality assurance team reviews each image to check for inconsistencies and poor quality scans.
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Microfilm and Microfiche to Digital Conversion
Microfilm and microfiche used to be one of the best ways to store large amounts of data, but with the rise of digital technology, microform formats have become impractical. We can digitize your microfilm and microfiche to make the documents easier to access without having to rely on bulky readers.
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Book Scanning
We have specialized book scanners to digitize historical texts, lab notebooks, yearbooks, periodicals, minute books, textbooks and more. We typically output scanned books to PDF files utilizing OCR technology so each e-book is fully text searchable. We can also bookmark and index chapters or sections so you can easily access the information you need quickly.
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Newspaper & Magazine Scanning
We have the equipment and the software to digitize large publication collections at archival quality, and with a quick turnaround. At our New Jersey office, we have specialized equipment that can handle the delicate paper material of old newspapers and ensure that they are scanned without doing damage to the original. Magazines can be scanned in a non-destructive manner.
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Technical Manual Scanning
Preserving the information on technical manuals is essential for retaining the knowledge about how to operate equipment and machinery, and when using our document scanning services, you can be sure that your technical manuals will be scanned promptly and delivered to you in an OCR searchable PDF format that will be much more convenient.
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Photo Scanning
Scanning photographs can be a long and challenging process, especially if you have pictures of different sizes or if they have suffered damage. But at Smooth Solutions, we have an efficient method for handling all types of photo scanning projects and will use a range of scanners such as flat-bed, sheetfed, overhead planetary, and others to ensure that you receive perfectly cropped, high-quality photos promptly.
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Film Negatives & Slide Scanning
In addition to scanning photographs, we also digitize negatives and slides of all sizes. Our film scanners capture images at a very high resolution utilizing Digital ICE technology. Digital Ice reduces grain noise, enhances color, and corrects any micro-imperfections, providing you with flawless scanned files.
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Aperture Card Scanning
If you have a large number of aperture cards that you need to be scanned, we can help – our equipment allows us to scan hundreds of thousands of aperture cards every month, so we can provide a quick turnaround time and provide the aperture card scans in any format that you desire.
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On-Site Scanning
Sometimes, the size of your project or the delicate condition of materials and documents can make it difficult to transport them to our New Jersey location. That’s why we provide on-site scanning solutions in the surrounding areas – we will bring our equipment and our expert staff to your site and effectively handle any digitization project that you need to be taken care of.
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Document Shredding Services
After your scanning project is complete and your digital files have been verified, we can safely destroy any originals that you no longer need via certified shredding. A certificate of destruction is provided upon completion, which ensures that the shredding process is compliant with all relevant security laws.
Reach Out Today and Let’s Make Your Digitization Project a Reality
No matter what type of digitization or document management solution you may need, Smooth Solutions’ New Jersey office can accommodate you. Whether you have thousands or millions of records, our team of experienced professionals can help your department or entire organization save time & money by going paperless.