Smooth Solutions – Blog

Large format documents, including posters, banners, maps, architectural drawings, engineering schematics, and trade show displays, are essential for various industries. Yet, these large papers comprise about half of the waste businesses generate yearly. Additionally, large documents, such as critical architectural plans vital to ongoing projects, are at risk of misplacing or damage. These documents are also difficult to manage and store. A solution to this problem is to digitize these documents using large scanning services. Businesses can scan large documents to manage large documents better. In this article, we will explore why your business needs large-format document scanning in this...

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Did you know the US government has the most extensive microfiche collection, with over 450,000 titles? Microfiche, developed in 1839, was once widely used due to its space-saving benefits. The compact storage medium was perfect for archiving various types of information, such as newspapers, government documents, and research materials. However, it now faces a growing preservation problem. Most microfiche collections worldwide are deteriorating due to improper storage and environmental factors. This degradation threatens to erase invaluable historical records, research data, and cultural artifacts from our collective memory. In this critical moment, microfiche scanning services prove invaluable for preserving archives and...

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Did you know that nearly 45 percent of all small to medium-sized businesses (SMBs) in the US still rely on paper records? This reliance on paper documents stifles employee productivity and exposes organizations to security risks, compliance challenges, and storage inefficiencies. Hundreds of hours of employees' time are lost searching for misplaced files. The sensitive data contained in paper documents is vulnerable to theft. Moreover, large cabinets containing paper documents occupy valuable office space that could have been utilized for more productive tasks. Digital document management solutions help organizations embrace digital transformation and avoid the constraints of paper. Digital imaging...

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It can seem like a monumental task to take out old negatives tucked away in shoeboxes, dusty albums, or forgotten drawers and get them digitized. However, time is a relentless thief and can slowly steal the vibrancy and clarity from these irreplaceable keepsakes. Don't let your sentimental mementos become victims of fading colors and potential damage. At Smooth Solutions, we offer a comprehensive negative scanning service designed to make your negatives and photos new again. Why Convert Negatives to Digital Images Converting your old negatives into digital photos is a wise decision for several reasons: Protect from Damage: Negatives are...

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Have you ever stared at a mountain of blueprints or carefully hand-drawn maps and thought, "There has to be a better way!"? You're not alone. Large documents like architectural plans, engineering schematics, historical artifacts, and even sentimental family posters can become major storage headaches in today's digital world. When scanning these oversized documents, choosing between professional large-format scanning services and a do-it-yourself (DIY) approach can be challenging. While the urge to tackle the project yourself might be strong, you should consider the benefits of partnering with a professional large document scanning service. This article explores why professional oversized document scanning...

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Microfilm technology has been around for decades, and for good reason. It's a reliable and space-saving way to store documents. However, microfilm can be difficult to access and share. Microfilm and microfiche scanning services can help businesses convert their microfilm records into digital files, making them more accessible and easier to use. Benefits of Microfilm Scanning Services Before we discuss the industries that benefit from microfilm and microfiche scanning, let's briefly examine the benefits of microfilm digitization services in general. Increased Accessibility: Microfilm can be difficult to access and share. Microfilm digitization services can convert microfilm records into digital files,...

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When it comes to modern business and government operations, managing paperwork can often be a cumbersome task. But what if there was a way to simplify this process, making document handling more efficient and secure? Enter document imaging solutions —a strategic approach that transforms physical papers into digital formats, streamlining workflows and enhancing accessibility. However, the question is, how exactly do these services benefit organizations? Let's dive into the specifics. Enhanced Accessibility Document imaging solutions transform the way we access information. By digitizing paper documents, these systems allow employees to quickly retrieve necessary files from virtually anywhere—be it from home...

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Are you holding onto stacks of old business documents, manuals, or publications? Converting these to modern PDF files can not only streamline your operations but also safeguard your business's valuable history. This comprehensive guide will walk you through the process of digitizing your publications with precision and ease, utilizing book scanning service and book digitizing service. Step 1: Identify Business Objectives First, consider what you hope to achieve by digitizing your publications. Are you looking to improve access for remote teams, or is it about preserving valuable records for future reference? Services like book preservation services and digital book conversion...

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Ever stumbled upon old film negatives and wondered how to bring those timeless memories back to life? Choosing the right negative scanning service can be your gateway to preserving and enjoying those precious moments in a modern digital format. Read on as we guide you through everything you need to consider before selecting a service to convert negatives to digital images effectively. Evaluate the Service’s Experience and Reputation When selecting a digitize negatives service, it's crucial to assess the provider's experience and reputation. Extensive research into the service’s operational history and customer reviews is essential. Look for a provider consistently...

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Today, businesses need to be fast-paced and efficient to beat the competition. But that's difficult to achieve if your office is drowning in oversized documents. Keeping track of each piece of paper and finding the correct information can take more time and effort than using that data to make decisions. That's why businesses need to adopt a process that can help them view, access, and share large documents quickly. This is where large scanning services come into play! What are Large Format Scanning Services, and How Can They Benefit Businesses? Large-format scanning services specialize in converting bulky documents—blueprints, engineering plans,...

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