Today, businesses need to be fast-paced and efficient to beat the competition. But that’s difficult to achieve if your office is drowning in oversized documents.
Keeping track of each piece of paper and finding the correct information can take more time and effort than using that data to make decisions. That’s why businesses need to adopt a process that can help them view, access, and share large documents quickly.
This is where large scanning services come into play!
What are Large Format Scanning Services, and How Can They Benefit Businesses?
Large-format scanning services specialize in converting bulky documents—blueprints, engineering plans, architectural drawings, and historical newspapers—into easily accessible digital files. This means you don’t need physical storage, freeing up valuable office space and making document retrieval a breeze.
Just imagine the benefits you can have with this type of scanning service:
- Effortless Search and Retrieval: You no longer have to rummage through filing cabinets endlessly. A simple keyword search with digital files brings you exactly what you need in seconds.
- Better Collaboration: You can share scanned documents instantly with colleagues and clients, regardless of location. This helps build seamless teamwork and boost project efficiency.
- Extracts Hidden Insights: Large document scanning services can open doors to data analysis and discovery. Powerful tools can help reveal valuable insights from digitized large documents, revealing hidden trends, patterns, and connections you might have missed. This results in better decision-making and an edge against industry rivals.
- Fuels Creative Inspiration: Large document digitization helps artists and designers manipulate and edit scanned artwork, posters, and visuals. This sparks fresh ideas and leads to innovative creations, interactive experiences, and captivating multimedia projects.
- Improves Security: Digital archives are more secure than physical documents. Password protection and access controls ensure that only authorized users can view sensitive information.
- Preserves Documents: Original documents can deteriorate over time. When you scan large documents, you safeguard historical newspapers and other valuable records for future generations.
- Boosts Sustainability: Large format scanning promotes environmental responsibility. By reducing paper usage, deforestation, and emissions linked to paper production, you contribute to a greener future.
How Oversized Document Scanning Works?
At Smooth Solutions, we can help you unlock the secrets hidden within your oversized documents. Here’s a peek behind the curtain:
- Top-Tier Technology: We use the best wide-format scanners available, ensuring the scanned images often surpass the quality of the originals. This translates to crisp, clear digital copies in your preferred format, be it black-and-white, grayscale, or full color.
- Expert Handling: Our highly trained technicians treat your documents with the utmost care. Whether folded, rolled, flat, brittle, or delicate, our technicians have the skill and experience to handle them safely.
- Experience Across Industries: We’ve digitized millions of large-format documents for various clients, including utility companies, manufacturers, contractors, and more. Regardless of your industry, we have the expertise and equipment to tackle any document scanning project.
- Unlocks Information: We understand the importance of searchable archives. Our technicians are adept at capturing key details like revision dates and title block information, allowing you to manage your electronic documents in CAD, GIS, or EDMS systems effortlessly.
- Streamlined Retrieval: Our large-format scanning service can scan project plans and multi-page documents as single, comprehensive files, making retrieval a breeze. We collaborate with you to ensure your documents are organized to optimize searchability for your entire organization.
Combining cutting-edge technology with our team’s expertise, Smooth Solutions transforms bulky documents into readily accessible digital assets.
What Types of Organizations Can Benefit from Oversized Document Scanning?
In addition to the focus on historical newspapers, here are some examples of places that can benefit from large format scanning services:
- Architecture and Engineering Firms: Imagine a world where architects and engineers can ditch bulky blueprints and have their entire project library at their fingertips. Large-format scanning allows them to easily access renovation plans, reference past projects, and share drawings with clients and collaborators seamlessly.
- Government Agencies: Government offices often deal with a mountain of oversized documents, such as maps, land surveys, and building permits. Large-format scanning helps them streamline record-keeping, improve accessibility for public inquiries, and ensure that historical documents are kept safe.
- Manufacturing and Construction Companies: Manufacturing facilities and construction companies rely heavily on large-scale schematics, technical drawings, and safety protocols. Scanning these documents enables easier reference during production or on-site work, reduces the risk of damage to originals, and facilitates knowledge sharing across teams.
- Universities and Libraries: Libraries and universities house a wealth of oversized materials, including historical maps, posters, and architectural plans. Digitizing these resources makes them readily available for students and researchers, promotes remote learning opportunities, and preserves valuable historical artifacts.
- Museums and Archives: Museums and archives are custodians of irreplaceable historical documents, artwork, and artifacts. Large format scanning allows them to create digital replicas for research and public access, safeguard originals from wear and tear, and share their collections with a wider audience.
The Wrap
Businesses no longer need to be endlessly frustrated with oversized documents. Professional large-format scanning services like those offered by Smooth Solutions provide many benefits and can help access, store, and future-proof your key documents.
Partner with Smooth Solutions today and experience the transformative power of large format scanning.