Navigation

Convert Your Paper Documents To Digital Format!

Smooth Solutions provides high quality, high volume document scanning services for organizations across all industries. We specialize in helping businesses and government agencies improve efficiency, reduce costs and become compliant. Taking advantage of the specialized document scanning services we provide has a multitude of benefits.

With over 25 years of experience and 40+ scanners in production, our team of document scanning professionals has the capacity to complete document conversion projects of any size, efficiently and in a timely manner. Our proven document conversion process ensures that all documents are tracked at every stage of production and processed according to spec. Whether you need to digitize a handful of boxes or thousands for a large scale back-file conversion, Smooth Solutions has you covered. 

Clients can rest assured that their important documents are safe and secure with us. Our state of the art scanning facility is fully alarmed for fire and theft, equipped with 24/7 video surveillance, and requires a tracked key-card for entry. All of our employees are bonded and bound by blanket non-disclosure agreements. If you have documents that are confidential or too fragile to move, we also provide On-Site Document Scanning Services to meet your needs.

 

Industries & Departments We Provide Document Scanning Services For:

 

Document Scanning Technology

Prior to scanning, files must be prepared efficiently in order to go through a high speed scanner. Prepping involves manually removing staples, clips, fasteners, etc., unfolding and straightening pages, as well as inserting intelligent bar-coded separator sheets. Bar-coded separator sheets take high volume scanning to the next level of speed and efficiency. The bar-codes communicate information to the scanning software as to when a new folder or document should begin. They also allow for the auto-indexing of search fields.

We use the highest quality document scanning equipment and software technology in the industry because our goal is to deliver the best possible image quality for each and every page we scan. Our high speed paper document scanners perform Dual-Stream document imaging. This technology enables the capture of full color images as well as grayscale or black & white simultaneously. As a result, our clients benefit from multiple output options for the same low price.

We have a variety of different scanners which enables us to digitize documents of all types, including extremely old and fragile documents. Regardless of the types of paper documents you have, we can accurately scan and index them to electronic format – making them instantly accessible and ultimately saving you time and money. 

Document Management & Indexing

Once your documents are scanned and the images are approved for quality, we then index and format your data so that your new electronic documents can be retrieved with ease. We will index metadata fields and organize the digital documents in a way that makes the most sense for your organization. We also utilize OCR Technology (Optical Character Recognition) to output your files to fully searchable PDFs.

Our team will compile the scanned documents and configure folder structures according to spec. Our implementation specialists will then format all of the information for upload and integration within your current Electronic Document Management System (EDMS). If you don’t have document management software, that’s ok! We can provide you with a simple, easy to to use database or bring in one of our partners for a full turn-key document management solution. 

 

Leaders in the Document Scanning Services Industry

  • Experience you can trust – In the document imaging business for over 25 years
  • Thousands of satisfied customers – we’ve scanned over 1 billion pages to digital format!
  • We scan high volumes of paper & archival documents quickly and accurately
  • Secure, state of the art document scanning facility and high end equipment
  • Highly trained personnel and proprietary quality assurance procedures 
  • Accurate indexing and OCR of your documents for quick and easy retrieval

 

Benefits of Going Paperless with Smooth Solutions:

  • Save time, money & space with newly digitized electronic documents
  • Immediate access and retrieval to all of your critical data
  • Share important documents easily and safely
  • Improved customer service and increased productivity
  • Reduced clutter and more efficient use of office space
  • Integration with your EDMS or Electronic Document Management System
  • Peace of mind knowing your important data is secure, protected & compliant

 

Other Digital Conversion and Document Scanning Services:

REQUEST A QUOTE

Why us ?

  • 25+ Years
    Of Experience

  • High quality document
    scanning services of any format

  • No job too
    big or small.

  • Onsite scanning
    available